Senior Field Office Coordinator Job at MAI Construction, Inc, San Jose, CA

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  • MAI Construction, Inc
  • San Jose, CA

Job Description

  • The Senior FOC is a critical role on the team, supporting project efforts while being part of a cohesive MAI team. Duties will include:
  • Assisting with project setups, formatting templates, etc.
  • Reviewing proposals and other subcontractor documents
  • Preparing, sending and logging Subcontractor documents: Subcontracts, Change Orders, Purchase Orders, etc.
  • Assisting with AIA contracts and change orders
  • Perform checks and balances while processing all work to ensure project data is accurately captured and updated in a timely manner
  • Ordering and distributing drawings
  • Requesting, reviewing and logging subcontractor Certificates of Insurance
  • Collect all items to assemble Project Closeout packages and distribute them to clients
  • Work with Accounting to ensure accurate data in Sage
  • Back-up support for phones, deliveries, etc.
  • Other duties as needed; tasks may expand over time based on the needs of the office
  • Desired Skills and Experience:

    • 3-5 years of construction experience with proven ability to work under pressure
    • Team player mindset, we are all part of making MAI successful
    • Strong verbal and written communication skills
    • Possess a “can-do” attitude with positivity
    • Good analytical skills, accuracy and attention to detail
    • Need to be highly organized and adaptable
    • Self-starter, can work with minimal supervision, self-disciplined
    • Able to prioritize, superb time management skills
    • Able to represent the company in a professional and positive manner
    • Proficiency in Microsoft Office suite, Adobe, Procore, DocuSign, Sage CRE 300 a plus.

Job Tags

For subcontractor,

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