Job Description
Job Title: Project Support Assistant 2
Duties: Project Support Assistant 2 - Overland Park, KS - Hybrid
Contract Start Date: 06/16/2025
Estimated End Date: 12/19/2025
U.S. citizenship is required for this role.
Job Summary
- Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred.
- To provide support to the project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
Key Responsibilities
- Completes complex filing activities such as assigning file numbers, action items, and distribution for the project file system
- Tracking, logging, and following up on real estate and facility needs utilizing a tracking system and communicating updates to appropriate stakeholders
- Submits badging requests for building and suite-level badging access
- Updates floorplans and wayfinding for professionals as they hire and leave the organization, attention to detail required
- Owns and manages the regional office spreadsheet and security requirements status for each regional office. Requires communication with office leads/admins and teams, and management of components required by security.
- Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training, and tracking of team-building events.
- Building and maintaining workflows- online tool
- Tracking and sending travel computers for over 400+ professionals- this will require establishing a process and managing it
- Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries, and new hires in InDesign/Illustrator or other creative platforms
- Creation of Microsoft Forms for various needs
- Department Liaison to support food or flowers for professionals for weddings, babies, surgeries, or funerals.
- Reproduction of design documents, binding, and shipping to clients
- Frequently interacts with upper management on related project issues, as well as Federal team members
- May maintain a personal calendar for the project manager
- Performs scanning and electronic filing
- Answers phones
- Greets and directs visitors
- Assembles documents (reproduction and collation)
- Performs word processing and data entry
- Orders office supplies
- Maintains project calendar
- Arranges project-related meetings, travel, and/or events
- Generates or distributes ad hoc reports using various business systems and databases to the internal project team
- Generates simple documents, such as letters and memos
- Generates more complex documents, such as spreadsheets and presentations
- May coordinate the collection of timesheets
- May route and track invoices
- May verify the accuracy of invoices prior to approval
- Performs other general clerical duties as needed
- Individual contributor with no subordinates
Skills:
- 5+ years of relevant experience preferred
- Intermediate spreadsheet and word processing skills needed.
Job Tags
Contract work, Work at office, Immediate start,