Payroll Specialist Job at Vaco by Highspring, Corona, CA

K2VKR2FNL0xxNEI4MUtIME1XWkg5R09Pc3c9PQ==
  • Vaco by Highspring
  • Corona, CA

Job Description


Payroll Specialist (Certified Payroll) - On-Site
We're looking for an experienced Payroll Specialist to join our client's Corona Division team. This role is ideal for someone who thrives in a fast-paced environment and has hands-on experience with union and certified payroll, manual timesheet entry, and ERP systems. You'll report directly to the Division Office Manager and play a key role in keeping payroll accurate, compliant, and efficient.
What You'll Do:

  • Process weekly multi-state payroll while ensuring accuracy and compliance with state and federal wage laws

  • Maintain payroll and employee records with strict confidentiality

  • Partner with other divisions to coordinate and review payroll submissions

  • Manage payroll functions for employees covered under Collective Bargaining Agreements

  • Handle off-cycle and special payrolls, union reporting, vacation payouts, garnishments, and direct deposit/pay card setups

  • Prepare and submit federal and state tax payments on time

  • Support audits and complete employment verifications as needed

  • Report Workers' Compensation claims and partner with accounting on payroll reconciliations

  • Jump in on additional payroll or administrative projects as needed
What You'll Bring:

  • In-house payroll processing experience required

  • Bachelor's degree in Accounting, Finance, or Business, or equivalent work experience

  • Experience in the construction industry is required

  • Familiarity with ECMS or a similar ERP system required; Heavy Job/HCSS experience is highly valued

  • Strong understanding of job costing and prevailing wage

  • Advanced Excel skills (formulas, pivot tables, VLOOKUP) and proficiency in MS Office

  • Solid understanding of payroll protocols, accounting principles, and wage and hour laws

  • Excellent attention to detail, time management, and communication skills

  • Comfortable working independently and collaborating across teams

  • Flexible, proactive, and eager to continue learning about multi-state payroll compliance
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Tags

Work experience placement, Local area, Flexible hours,

Similar Jobs

Interparfums, Inc.

Senior Specialist, Regulatory Affairs Job at Interparfums, Inc.

 ...the Companys products are sold in over 120 countries. The Regulatory Affairs Senior Specialist drives global product registrations across...  ...processes throughout the product lifecycle to support timely market entry. Monitor regulatory updates across regions by maintaining... 

Gould Killian CPA Group, PA

Accounting Clerk/Bookkeeper Job at Gould Killian CPA Group, PA

 ...* Business Tax Return preparation (limited)Skills & Abilities* Strong working knowledge of QuickBooks Desktop, QuickBooks Online, and Thompson Reuter suite, including Accounting CS* Strong written and verbal communication skillsBenefits: * Paid Vacation... 

Scandal Italy

Special Assistant to Chief Executive Officer Job at Scandal Italy

Executive Assistant to the CEO (A blend of right hand to CEO & COO type duties) We are launching a new brand named STRAWBERRY PARIS - bohemian, romantic, and much more luxurious than our current brand Scandal Italy. Therefore, the CEO is looking for someone to held build...

Oath Law

Administrative Assistant Job at Oath Law

 ...day office operations in Pennsylvania Execute other office administration tasks as assigned Liaise with clients, attorneys, team,...  ...Drafting correspondence Answering client questions and assisting attorneys with services Facilitating educational workshops... 

PrideNow

Shipping Coordinator/CDL A Driver Job at PrideNow

 ...hiring a Shipping Coordinator/CDL A driver for our manufacturing client...  ...requires operating company trucks to transport goods as needed,...  ...safety regulations. Perform daily forklift checks and maintain accurate...  ...equivalent (GED). ~ Valid Class A Commercial Drivers License...