Job Description

• 3 days a week in office - M, Th, F

What is Meet Life Sciences:

We are a global, Life Sciences focused recruitment company founded in London, with offices now in New York City, San Francisco, San Diego, and Raleigh. Our client’s range across the top Medical Device companies, to Pharma, Biotech and Contract Research Organizations (CROs) as well.

Here at Meet, we give inexperienced and experienced professionals the opportunity to work in a high performing, fast-paced sales environment which includes hands on onboarding, continuous guidance, career development opportunities, and the ability to work in an award winning environment for our culture.

Meets core values include: Good humans, unapologetically driven, purpose-led, community chemistry, specialized brilliance.

Job Outline:

A key position within our back office team (HUB), overseeing business processes, office management tasks, and ensuring smooth workflows for our employees. A valued and trusted member of the team and the “go to” for majority of day-to-day queries.

Initiative, enthusiasm and outstanding organizational and customer facing skills will be crucial to prioritize the demands and opportunities in this growing business.

Key Responsibilities:

This position handles administrative tasks, facility maintenance, and employee support within the workplace. The Operations Administrator embraces challenges and is passionate about delivering tasks accurately and in a timely manner and is experienced and comfortable at dealing with people.

• On-site IT Support by managing day-to-day queries, managing tasks and requests on our platforms such as Zoom and Bullhorn, working with third parties to log and resolve user issues, and escalating issues where necessary.
• Responsible for planning and coordinating travel and events, including budgeting and booking business travel, securing venues for company events, and preparing detailed itineraries and information packs.
• Oversee office administration, including managing post and deliveries, ordering supplies, handling support queries, hardware management, liaising with building management, and ensuring a well-maintained office environment.
• Coordinate new starter onboarding, including liaising with suppliers to system set-up, managing hardware shipments if necessary, and supporting payroll and documentation processes.
• Coordinate employee offboarding, including managing account and system deactivation, arranging hardware return, notifying relevant suppliers, and supporting final payroll and documentation processes.
• Promote and participate in our staff culture by managing our recognition processes, for birthdays, anniversaries and promotions as an example, but by also organizing office-wide events such as Sales Days or our team incentives.
• Be the local support for our ESG strategy and contribute to planning initiatives that contribute to Meet’s diversity, wellbeing, and broader ESG ambitions; through Charity events, D&I Community events, and other ideas brought forward.
• Support finance administration by tracking expenditures vs. our budget and reconciling credit card statements and receipts.
• Ad Hoc PA responsibilities for our Executive Team when they are in the office; spanning ensuring meeting rooms and desks are available, to helping coordinate lunch or dinner reservations.

Importantly, this role requires a highly confidential and proactive professional who is a valued member of the extended Talent team and serves as a role model through their professionalism and approach.

In Office requirements:

• 3 days
• Monday, Thursday, Friday, but will be flexible

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