Job Description

InterSystems’ Global Human Resources team supports more than 2,000 employees across 30+ countries. We are seeking an HR and Systems Coordinator to join our North America (NOAM) HR team, which supports approximately 900 employees. In this role, the HR and Systems Coordinator will play a key part in delivering HR support with a focus on HRIS, onboarding, benefits, and day-to-day HR operations.

Key Responsibilities

Onboarding

• Manage pre-hire communications and logistics with new hires, international transfers, managers, and support groups (Recruitment, Tech Services).
• Assist with new hire orientation
• Administer new hire survey and coordinate new hire luncheons.
• Create and maintain personnel files and databases.
• Coordinate intern orientation and intern extensions.

Benefits

• Respond to Tier 1 employee inquiries regarding benefits, perks & wellness, PTO, and policies/procedures.
• Support benefits reporting, auditing, and billing.
• Maintains and updates required labor postings and displays.
• Assist with annual renewal and open enrollment for benefit plans.
• Manage state mandated PTO requirements and terminated employee PTO payout.
• Upload Job descriptions to Workday.
• Coordinate perks and wellness programs, including onsite events and educational webinars (Flu Shot Clinic, Benefits Fair)

HRIS:

• Manage data entries in Workday HRIS and other databases/systems, including hire, term, job change, etc.
• Maintain Workday HRIS inbox items and administrative Workday tasks.
• Generate periodic and ad hoc HRIS reports, including weekly, monthly, and month-end reports.
• Support managers to manage contractor onboarding and access.

HR Operations & Administration

• Change management actions, including creating forms, updating exchange rates, securing approvals and entering changes into Workday.
• Coordinate HR and manager training events.
• Maintain and update HR department website and SharePoint pages.
• Process HR department invoices and expenses.
• Order and manage HR office supplies; sort and deliver HR mail.
• Assist with creation of PowerPoint presentations, HR templates, memos, and policies (including monthly communication calendar).
• Respond to employment verification requests and draft verification letters.
• Provide phone support for the Director of HR.
• Assist in coordinating Immigration related tasks and postings
• Deliver and organize milestone anniversary coins.
• Assist with special projects as needed.

Qualifications:

• 1 - 2 years of HR experience
• Previous HRIS experience a plus (Workday)
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent attention to detail and follow through
• Ability to multi-task and reprioritize tasks as needed
• Customer service-oriented attitude, including flexibility, and collaboration
• High degree of discretion and professionalism
• Strong organizational, interpersonal, and communication skills

Education: Bachelor’s degree required

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