Job Description

Overview:

We are seeking a motivated, coachable rising star to join our team as an Executive Assistant / Office Manager. This on-site role combines high-level administrative support with hands-on office management and payroll coordination. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment supporting both internal staff and external contractors.

Key Responsibilities:

Administrative & Executive Support

• Provide direct support to leadership, including calendar management, meeting coordination, and communications.
• Handle sensitive documents and contracts with discretion and accuracy.
• Maintain and update CRM systems with relevant contact and project data.

Office Management

• Oversee day-to-day office operations, including supplies, vendor coordination, and workspace organization.
• Serve as the point of contact for internal teams and external partners.

Payroll & Timesheet Coordination

• Manage timesheets for 80–90 staff and contractors across multiple projects.
• Maintain a master Excel sheet and submit accurate data to the payroll/factor company.
• Liaise with payroll providers to ensure timely and correct payments.

REQUIRED SKILLS:

• 3+ years of experience providing executive support to C-Suite individuals.
• Experience reviewing and processing contracts such as MSAs, employment agreements etc.
• Experience handling payroll and timesheets for employees/contractors.
• Comfortable with general office management responsibilities.
• Proficiency in Excel.
• Ability to work on-site 5 days a week

PLUSSES:

• Experience in the Bio Tech/Pharma industry.
• Exposure to professional services and consulting.

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