Job Description

OFFICE MANAGER / EXECUTIVE ASSISTANT

Commercial Building Products

Walnut Creek, California

Overview

Hiring company is a leading commercial building products distributor headquartered in Walnut Creek, California, that has been in operation over 65 years and ~150 employees in the Bay Area. They are a team of dedicated professionals who put their clients’ interests first and take pride in quality build projects. They offer excellent compensation and benefits, strong team collaboration, and a casual atmosphere.

We are looking for an exceptional executive assistant/office manager for their executive operations team. Your primary responsibility will be to provide high-level administrative support to senior leadership including the company’s President. The office manager responsibilities include event planning and managing the day-to-day office administrative operations.

Responsibilities

• Opens up the office each morning and ensures the office is clean, presentable for the next days work before leaving. – Exact times can be coordinated with Anderson team members based on mtg scheduled and needs of the office.
• Organizes and maintains the aesthetic of the office – Reminds employees to clean up, keep tidy and to always remain professional with their decor.
• Manages the Kitchen (Cleanliness, stocking, maintenance, etc.) – Support from shop as needed. Not expected to perform manual labor.
• Document visitors coming to the Office – Visitor sign in list
• Coordinate company Lunch & Learns. Coordinate date, invitee’s, meal and support material needed to ensure a professional seamless execution.
• Learn who are vendors are and what products they provide to Anderson
• Learn and maintain relationships with key Sales Representatives
• Maintain stock room/ printer area – Ensure items are ordered before we run out
• Plans and executes company events such as Holiday Parties, Golf Tournaments, Shop BBQ’s, etc.
• Assist with the preparation of reports, expense statements, and confidential documents
• Coordinate special projects and events, ensuring timely completion and attention to detail
• Support executives in both professional and occasional personal matters when confidentiality is essential
• Package, ship and receive deliveries from fellow Anderson employees and Manufacturers.
• Open to supporting and learning key Roles within our accounting office
• Managing day-to-day needs of the office. Communicate service needs with Shop warehouse team.
• Assisting the Accounting department and senior leadership with various tasks, including payroll, insurance, credit cards statements, & filing.
• Handling various administrative office tasks.

Requirements

• Proven experience as an executive assistant or in a similar administrative role
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High degree of professionalism, discretion, and confidentiality
• Proficiency with office technology, scheduling tools, and Microsoft Office Suite
• Ability to adapt in a dynamic environment and prioritize multiple tasks efficiently

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