Job Description

Executive Assistant

In-Person | Full-Time | Field & Office Based

Company: Enhaus Design Build

Location: Altadena, CA (Local travel between project sites required)

Salary: $85,000

About Enhaus Design Build

Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable.

As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward.

Role Overview

This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings . You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination.

Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team .

This is not a remote role.

Key Responsibilities

Executive & Administrative Execution

• Provide in-person administrative support to executive leadership
• Manage calendars, meetings, deadlines, and priorities with precision
• Track action items and ensure timely follow-through
• Draft clear, professional emails, documents, and internal communications
• Organize contracts, proposals, invoices, and internal documentation
• Maintain clean digital filing systems and task trackers
• Assist with expense tracking and coordination with accounting
• Support and enforce internal processes and SOPs
• Ensure no tasks, deadlines, or communications fall through the cracks

Task Management, Accountability & Team Support

• Manage multiple tasks and priorities in a fast-paced environment
• Take full ownership of assigned responsibilities from start to finish
• Maintain organized task lists, deadlines, and progress updates
• Communicate status clearly and proactively
• Identify problems early and help drive solutions
• Support team members to ensure collective success
• Execute reliably without reminders or micromanagement

Marketing, CRM & Field Coordination

• Execute marketing initiatives and support ongoing campaigns
• Maintain clean and accurate CRM records ( experience with HubSpot is desired but not required )
• Track leads, deal stages, notes, and follow-ups
• Draft written marketing, email, and event communications
• Coordinate with designers, photographers, videographers, and vendors
• Travel to job sites as needed to support coordination and marketing efforts
• Ensure marketing timelines and deliverables are met

Event & On-Site Execution

• Coordinate and execute logistics for client events and workshops
• Travel locally between project sites and event locations
• Communicate clearly with vendors, clients, and internal teams
• Manage schedules, materials, and on-site setup
• Provide on-site event support with professionalism and attention to detail
• Complete post-event follow-ups, documentation, and CRM updates

Qualifications & Requirements

• Available full-time, in person
• Able and willing to travel locally from project to project
• Highly detail-oriented with strong organizational skills
• Strong verbal and written communication skills
• Excellent task management and prioritization abilities
• Responsible, reliable, and accountable
• Team-focused and goal-oriented mindset
• Creative and comfortable contributing ideas
• Willing to tackle new problems and adapt quickly
• Proactive, confident sharing opinions and asking questions
• Enjoys organization, structure, and clean systems
• Experience working in a fast-paced work environment
• Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive)
• Experience with HubSpot CRM is a plus , but not required
• Interested in learning and supporting marketing initiatives

Why Join Enhaus

• Direct exposure to leadership and real responsibility
• Clear expectations and measurable performance standards
• Dynamic role spanning office, field, and event environments
• Opportunity to grow into Operations, Office Manager, or Executive Operations roles
• High-performance, team-driven culture with room to grow

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