Job Description

We are seeking a dynamic construction administrative candidate who has experience supporting the bidding & estimating process. This opportunity is for someone who enjoys being on the phone, getting projects through to the finish line, and has a high sense of urgency.

This is a 100% in-office position and a support role for all pre-construction efforts. Our client has a warm and inviting office culture, believes in developing their talent, and has a great reputation within the industry!

Responsibilities of the Estimating Coordinator role include:

• Provide day-to-day administrative and operational support to the estimating department.
• Manage bid documentation, drawing logs, and project folders to ensure version accuracy.
• Coordinate with subcontractors and vendors regarding bid invitations, revisions, and submissions.
• Track bid activity and maintain organized records of awarded and closed projects.
• Assist with issuing invitations to bid, prequalification forms, and award/loss notifications.
• Support the team with plan printing requests, updates, and tracking of revisions.
• Prepare and maintain electronic and physical bid binders and departmental files.
• Handle routine department communication, scheduling, and supply orders.
• Participate in other estimating or office support functions as needed.

Qualifications:

• 3-5 years of experience in construction administration, estimating support, or project coordination.
• Strong organizational and multitasking abilities, with sharp attention to detail.
• Excellent written and verbal communication skills when liaising with subcontractors and internal teams.
• Proficiency in Microsoft Excel and comfort learning new software; familiarity with Procore, Pantera, or PlanSwift is a plus.
• A proactive attitude and sense of urgency in meeting deadlines.

You'll join a respected construction firm known for its professionalism, quality standards, and long-tenured team. This is a full-time, 100% onsite position that offers steady work, visibility across departments, and the opportunity to grow within the pre-construction and estimating function.

If you have relevant experience and are eager to contribute to a stable, team-oriented construction environment where your work is valued, apply today to take the next step in your career.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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