Job Description

Job Summary:

Athens Services is seeking an experienced Administrative Assistant to provide comprehensive support to the leadership team. The ideal candidate is a proactive self-starter with exceptional communication skills and meticulous attention to detail. This role requires the ability to multitask, organize complex information, and meet changing deadlines. The qualified candidate should have a minimum of five years of experience supporting leadership, possess strong initiative, excellent written and verbal communication skills, and demonstrate proficiency in the Microsoft Office Suite.

Essential Job Functions:

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for leadership.
• Manage special projects and ensure their successful completion within set deadlines.
• Screen and follow up on calls, emails, and other inquiries on behalf of the leadership.
• Exhibit the ability to handle a high volume of tasks and projects with little or no guidance.
• React with appropriate levels of urgency to situations and events that require a quick response or turnaround.
• Maintain a high level of integrity and discretion in handling confidential information.
• Represent Athens Services in a professional manner at all times when interacting with employees, vendors, suppliers, etc.
• Perform additional job-related duties as assigned.

Required Qualifications:

• Proficiency in Microsoft office applications; Word, Excel, PowerPoint, Outlook
• Exceptional organizational, problem solving, and interpersonal skills
• Strong ability to meet deadlines, prioritize, and multi-task
• Exceptional verbal/written communication skills
• Ability to collaborate effectively with Executives and Management
• Ability to perform physical requirements of the position with or without reasonable accommodations

Preferred Qualifications:

• Bachelor’s Degree in Business Human Resources or other related field
• Bilingual – English/Spanish

Physical/Environmental Demands:

Physical:

• Sitting, seeing, hearing, speaking & smelling continuously.
• Problem solving, oral/written communication, analytical ability, calculating, concentration, & interpersonal abilities continuously.
• Eye/hand coordination, fingering (typing), handling, & wrist motion continuously.
• Standing, & walking frequently.
• Bending, reaching, & stretching occasionally.

Environmental:

• Exposure to dust, smoke, fumes, odors, & noise occasionally.
• Exposure to grease, oil, chemicals, & wet slippery surfaces, hot/cold conditions occasionally.
• Works inside and outside.

Benefits:

• Competitive wages
• Comprehensive benefit package Medical, Dental, Vision
• 401K
• Employee Assistance Program
• Life Insurance
• Paid Vacation and Sick Time
• Career plan
• Recognition programs
• Professional development
• An exceptional work environment

Athens will consider for employment-qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and any other applicable state, federal or local laws. EEO/M/F/disability/veteran

Salary: $24.00 - $26.25 hourly

Schedule: Monday - Friday from 8:00 am - 5:00 pm

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