Administrative Assistant-Commercial Real Estate Firm Job at Burnett Specialists Staffing | Recruiting, Austin, TX

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  • Burnett Specialists Staffing | Recruiting
  • Austin, TX

Job Description

Prestigious commercial real estate firm is seeking an Administrative Assistant to support their team.

Responsibilities

  • Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
  • Schedule and coordinate meetings/special events, as requested
  • Assist in lease administration activities, including tenant contacts and insurance information; generate reports
  • Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with company policies
  • Prepare and code invoices for Property Manager?s approval
  • Ensure office is stocked with office supplies and other required items to maintain the office
  • Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
  • Track and file contracts and insurance certificates; maintain follow-up system for expirations
  • Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
  • Maintain lease and contract files, as well as other files located within the property management office
  • Promote and foster positive relationships with tenants and clients and track service calls as required
  • Assist with monthly and quarterly management reports as well as annual budget preparation
  • Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Qualifications

  • Bachelor Degree preferred
  • 1+ year of administrative, customer service experience and/ or accounting experience

Job Tags

Contract work,

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