Job Description

Administrative Assistant to the President

We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency.

This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel.

Responsibilities

• Manage the President’s calendar, schedule, and daily workflow
• Organize and prioritize emails in Outlook; draft correspondence when needed
• Prepare documents, spreadsheets, reports, and meeting summaries
• Maintain accurate digital filing systems across Office 365
• Assist with various administrative tasks, data entry, and internal trackers
• Coordinate travel, appointments, reservations, and itineraries
• Communicate professionally with clients, candidates, and vendors
• Handle confidential information with discretion

What We’re Looking For

• Extremely detail-oriented and highly organized
• Punctual, reliable, and consistent with deadlines
• Strong written and verbal communication skills
• Proficient with Outlook, Office 365, and Excel
• Comfortable in a fast-paced environment with shifting priorities
• Prior administrative or executive assistant experience is a plus

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Process payroll
• Research and data aggregation
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

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