Administrative & Operations Assistant Job at Mile High Multilingual Services, Inc, Denver, CO

K09KSmJNL0xwb1o4MzZQelAycEMvMmFPdlE9PQ==
  • Mile High Multilingual Services, Inc
  • Denver, CO

Job Description

Job Title: Administrative & Operations Assistant

Position Summary:

Mile High Multilingual Services seeks a highly organized, dependable, and fast-learning Administrative & Operations Assistant to support our daily business operations. This role is vital to ensuring smooth workflows across departments, supporting both internal teams and external clients. The ideal candidate thrives in a fast-paced, multicultural environment, demonstrates excellent customer service skills, and takes initiative with minimal supervision.

Key Responsibilities:

  • Provide administrative support to operations and management teams, including document handling, scheduling, data entry, and internal communications.
  • Answer and route incoming calls and emails professionally and efficiently.
  • Assist with onboarding documents, background checks, and credentialing processes for independent contractors.
  • Maintain organized digital and physical records, including contracts, forms, and assignment logs.
  • Coordinate logistics for appointments, meetings, and interpreter assignments as needed.
  • Manage interpretation equipment inventory , ensuring all equipment (e.g., headsets, receivers, transmitters) is properly maintained, tracked, and available for linguists when needed.
  • Support billing processes by gathering and verifying required information.
  • Escalate urgent matters to the appropriate staff and track open items through to resolution.
  • Help maintain a positive and professional front office or reception presence when clients or vendors visit.

Qualifications:

  • Must reside in Colorado and be available for on-site work.
  • College degree (at least an associate's)
  • 1–3 years of experience in administrative, operations, or office support roles.
  • Excellent organizational and time-management skills.
  • Strong customer service orientation and ability to communicate professionally across diverse populations.
  • Ability to prioritize, multitask, and remain composed under pressure.
  • Fast learner who can adapt to new tools, software, and procedures.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with Google Workspace, CRM, or scheduling platforms is a plus.
  • High attention to detail and accuracy.
  • Professional attitude, strong sense of responsibility, and proactive work ethic.

Work Environment & Expectations:

  • Must be able to work independently and within a team setting.
  • This is a fast-paced environment with frequent multitasking and shifting priorities.
  • Punctuality and dependability are critical.
  • Must uphold client confidentiality and data protection standards at all times.

Additional Information:

Mile High Multilingual Services is a smoke-free and drug-free workplace .

Job Tags

For contractors, Immediate start, Shift work,

Similar Jobs

Ideal Energy

Sr. Project Manager Job at Ideal Energy

 ...Senior Project Manager POSITION OVERVIEW The Senior Project Manager is responsible for the management of all aspects of Ideal Energy...  ...up to 50% of the time, including multi-day jobsite visits to remote and rural areas.~ Eligible to work in the United States without... 

Confidential

Sales Coordinator Job at Confidential

 ...The Sales Coordinator is responsible for critical sales activities supporting the growing business across all customers. This role requires an understanding of consumer product goods, and retailer processes. The Sales Coordinator works closely with cross-functional internal... 

Ultimate Staffing

Family Enrollment Specialist - Call Center CSR Job at Ultimate Staffing

 ...recognized with all industry's top awards for: The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client...  ...-motivated with the ability to work in a high-volume work from home environment is key to success. Job Title: Family... 

Robert Half

Junior Buyer Job at Robert Half

 ...Assistant to support our buying team and help drive success across multiple product lines. Position Summary: As a Junior Buyer (Entry Level Supply Chain Graduate), you will support the Buyer in day-to-day purchasing operations and merchandising activities. Youll be... 

Source Atlantique

Replenishment Specialist Job at Source Atlantique

Company: Source Atlantique, Inc. is a leading independent importer and master distributor of specialty foods in the U.S., established in 1991. We focus on premium European gourmet and natural food brands, including category leaders like If You Care . Our products are...